Definitive Wedding Planning Checklist

Professional Wedding Checklist

Updated 7 April 2020: If you want to plan the perfect wedding, you'll need a comprehensive wedding checklist. So here for your convenience is our ultimate wedding planning timeline. It's a checklist of all the things you need to do and when you need to do them. As you can see there's tonnes to do so better get your skates on!

Or better still...  give us a call!  We can take care of all the nitty gritty whilst you relax and enjoy your engagement. Regret is a horrible thing and there's no second chances!

Wedding Planning Timeline

For the purpose of this post we've allowed a 12 month lead time between getting engaged and getting married but you can modify it according to how much time you yourself have to plan the wedding.

For example, although 12-18 months is common we often work to a 9 month lead time and have been known to plan a substantial wedding in as little as 10 weeks! If that's the case, just work through the criteria below in order until you find yourself up to date on the timeline. Best of luck!


12-7 Months to Go

Announce engagement.
Decide religious or civil wedding.
Select the date or date range.
Determine budget.
Select Wedding Party members.
Draw up guest list.
Decide child policy.
Contact religious minister and/or registrar to discuss ceremony and steps to take.
Visit General Register Office website, now at
Consider wedding bank account.
Start considering preferred style, theme, colour scheme.

Source, organise, book/purchase…
Ceremony & Reception venue(s).
Stationery (particularly if sending save the date cards).
Musicians for ceremony and reception.
First night hotel
Wedding Party & guest accommodation.
Guest travel options.
Hen/Stag events.
Guest full names and addresses.
Gift list.
Wedding insurance.

Save the date cards
A wedding planning checklist
One way of doing it...

6-4 Months to Go

Any outstanding elements above. Then source, organise, book/purchase…

Meet with religious minster to discuss music, readings and vows.
Invite people for readings/witnesses.
Dress fitting.
Bridal accessories.
Grooms attire and accessories.
Wedding Party attire.
Hair & makeup artist.
Sound & lighting.
Mobile bar.
Time off work.
Wedding rings.
Health/fitness/beauty regimes.
Required props/rental equipment.
Design and décor options.
First dance song.
Bride’s new passport application.
Give Notice to Marry if necessary.

    3-2 Months to Go

    Any outstanding elements above. Then source, organise, book/purchase…

    Reconfirm all bookings.
    Finalise décor
    Finalise guest travel information.
    Choose menu and wines for tasting.
    Select favours.
    Dress fitting.
    Buy gifts for wedding party members.
    Compile list of photographic shots and advise Photographer.
    Hair and makeup trials.
    First dance song and lessons.
    Finalise schedule for the day.
    Book venue for usher’s lunch on wedding day.


      2-1 Month To Go

      Any outstanding elements above. Then...

      Finalise stationery including: order of service, menu, seating chart, escorts, place names etc.
      Collect wedding rings and clean engagement ring.
      Organise rehearsal.
      Recheck schedule for the day.
      Organise seating arrangements.
      Buy the guest book.
      Buy partners a gift to give on the day.
      Name changed? Advise banks etc.
      Compile music list for DJ/ band.
      Wear in wedding shoes.
      Confirm Wedding Party duties.
      Chase outstanding RSVPs.
      Finalise guest number and advise caterer

        Final Sprint

        Final reconfirmation with suppliers.
        Final dress fitting & collect dress.
        Recheck schedule for the day.
        Collect and check wedding party hired attire.
        Finalise seating arrangements.
        Write speeches.
        Check advanced weather forecasts (umbrellas/gazebos?).
        Pack for day(s) after wedding.
        Pack for honeymoon.
        Final brief for Best man and Chief bridesmaid on duties, esp. payments to be made.

        Please note, the timeline is extremely thorough and will suffice for the majority of weddings. Naturally we have not included every single possible consideration or conceivable task that you might need to undertake during the planning process. That is after all one of the reasons why we are paid for our services!

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